ࡱ> <>56=` 8bjbjss 30Eooo8.p"qD` 2rsrs(sssututut       $ h | kututkk ss kss k ~8?sfs pFqDoG7X 0 0` vπv??vutxwzgzc|ututut  dututut` kkkk5;$4; Hayling Island Community Board Board Meeting Monday 9 June 2008 7.30pm at The Ark, St Peters Church, North Hayling Action Notes Present: Community Board Members: Terry WorrallChairman/ResidentNigel ChilcottVice Chairman/Havant Community Partnership Board Representative/Faith GroupsPaul DennisonResident/Bridge Centre/Pride of PlacePaul FisherHayling Island Residents Association (HIRA)Tony HighamResidentRoy JonesResidentDavid SheppardResident/Fire ServiceMike TreadwellNorth East Hayling Residents Association (NEHRA)Linda WoodageResident Others: Enid Ashley, Havant Community Partnership Co-ordinator (deputising for Community Boards Support Officer) Sergeant Steve Pratley, Hayling Island Safer Neighbourhood Team, Hampshire Constabulary Dawn Davison and Gordon Wilson, Environment Agency 33 members of the public. Action1.Introduction and Apologies Terry Worrall welcomed all to the meeting. Apologies had been received from: Zach Allgood Phil Gooch Zita Good Andy Lenaghan John Perry Matt Shearman Colin Turner. 2.Action Notes from Previous Meeting/Matters Arising The minutes of the previous meeting (12 May 2008) were approved. Proposed by Nigel Chilcott, seconded by Linda Woodage.  Matters Arising: Item 5 Rose in June development. Terry Worrall reported that as the barn at the site had recently burnt down, this item was now largely academic. He had however written to the Planning Department at Havant Borough Council with regard to still having a community facility on the site, although this was now probably unlikely. Paul Fisher had received telephone call from Savills, the managing agents, to discuss possible community use, but this was before the barn had burnt down. b. Item 9 floodlights at the skatepark. Terry Worrall recommended a sub-committee be formed to progress this item. To be an agenda item for the July Community Board Meeting. TW/ HW 3.Community Safety Sgt Steve Pratley reported on the following: a. Speeding. A bye-law on speeding on the seafront was to be actioned.b. Safer Neighbourhood Team. On 9 July, another full-time policeman would be joining the Hayling Island Safer Neighbourhood Team, making 4 police constables and 3 Police Community Support Officers.c. Mobile Police Station. This had operated in Northney. The next occasion would be 23 July on the seafront. d. Neighbourhood Policing. The Safer Havant Partnership was looking to set up Safer Neighbourhood Panels. These would meet quarterly, monitor the current situation, and agree on local priorities and issues of importance to communities. Sgt Pratley suggested the Hayling Island Community Board, as a well established and well-run body, could be the Safer Neighbourhood Panel for Hayling Island.  Terry Worrall suggested a pre-meeting (for Community Board Members only), be held prior to the start of the July meeting, to discuss this. TW/ HW4.Environmental Quality Rangers Report Nick Horten of Havant Borough Council provided an update on environmental issues: Travellers. Travellers were occupying land in Southmoor Lane, Havant (near to the council depot). Anyone spotting travellers trying to access land on Hayling Island was asked to notify the police. Graffiti. This had been removed. (Mike Treadwell expressed thanks for the removal of the graffiti so promptly). Tony Higham reported that the bottle bank in the Hayling Park Car Park had been moved to a prominent location IN Hayling Park, where it was unsightly. Nick Horten advised contacting Sally Smith at Havant Borough Council.  THCllr Frank Pearce queried the long time taken for eviction of travellers. Nick Horten explained that the process was set in motion immediately but court dates had to be accommodated. 5.Sea Defences Terry Worrall introduced Dawn Davison and Gordon Wilson from the Environment Agency and emphasised that the Community Board was part of a partnership and issues concerning sea defences and flooding could only be resolved through partnership working, with everyone working together and not in conflict. Prior to the Environment Agency presentation, Mike Treadwell and Judy Clark also gave short presentations to give some background information. Mike Treadwell explained that in March 2008 a high spring tide had coincided with an unusually low pressure weather system, resulting in major road flooding along the Northney road which had isolated Northney and Tye for several hours. (The Northney road was the only other main access road for emergency vehicles, to Hayling Island, if the main Havant Road should be blocked to the north of West Lane). The following actions could be taken to prevent re-occurrence: investigate funding to repair and improve the sea wall implement works to increase sea defences height by 0.5m local residents could assist with ongoing maintenance of sea wall defences while plans drawn up (with landowners permission). Benefits of such improvements: opportunity for new public access circular walk maintain road access to Hayling Island at lower cost than making a new road protect important conservation area improve valuable agricultural land and SSSI. The North East Hayling Residents Association had set up a Local Flood Defence Committee. Judy Clark explained that Northney and Tye was a special area, having in it the ancient village church and many listed buildings, together with agricultural land. The sea defences in this northern area only just coped at times of spring tides. Surface water was drained out to sea via ditches across farmland: however when the seawater was high and overtopped the sea wall, water could also feed back via the ditches into the village (as happened in March). Judy proposed there was a strong case for raising the sea defences and for an additional bund to protect Tye/Gutner Lane from frequent flooding, which would resolve issues of the flooding of the pumping station and maintaining access to Northney; and would reduce the risk of flooding to properties. The sea defences could also be used as an extension to the permissive walkway, towards the creation of a circular walk. The Environment Agency was asked to provide a definitive answer regarding the long term plans for the sea defences. The local community was willing to help in any way including manual labour, in the spirit of partnership working. Dawn Davis of the Environment Agency described the forecast net sea level rises (2006) from 1990 to 2115: 1990 - 2025 4.00mm/yr 2055 2085 12.0mm/yr 2025 2055 8.50mm/yr 2085 2115 15.0mm/yr. These forecasts were to be used for decision-making. Previous estimates had been for a constant 6mm/yr. Progress on each of the three sectoral strategies for Hayling Island was described: Eastoke, Selsmore and North Hayling. Eastoke: Southern periodic beach renourishment and recycling. Northern phased upgrading, 1st phase completed. Bracklesham Rd defence of peninsular to be completed this year. Selsmore: works included in Medium Term Plan 2011/12 to 2013/14 but not approved at this stage. Hayling North draft proposals: Mill Rythe retreated embankment to protect school, residential properties and road, holiday village to maintain and improve own defences. Gutner Lane private landowners to maintain. Northney to Langstone Bridge secondary defences to protect road and properties, and flood gate across road. Langstone Bridge to Stoke Common phased upgrade, protection to landfill site required. Saltmarsh Lane managed realignment. The Environment Agency would be going out to public consultation later this year. With regard to funding for these projects, the likelihood was good although projects were evaluated/prioritised nationally in terms of homes and people. Extensive discussion followed this presentation. Gordon Wilson of the Environment Agency replied to questions concerning Gutner Lane and Woodgaston Lane, and on the criteria for inclusion on the national funding agenda. He emphasised that the three strategies were trying to look in an integrated way at what should be done and how the government should best spend its money. In answer to a question on the amount of national funding for flood defence strategies, Gordon stated that the regional capital plan was for 30m for 2008 with more for 2009; and nationally it was several hundred million. Any self-help would be welcomed. The benefits to be gained from flood protection measures were around housing, transport, infrastructure, people and the environment. Nigel Chilcott asked what assistance (not just funding) was available from the Environment Agency to help local groups with maintaining the sea defences. Gordon replied that local landowners were being contacted. David Sheppard commented that landowners at Tournerbury were willing to maintain their own sea defence walls, but every time they applied for planning permission Natural England objected. Tony Higham stated that permission was only needed to replace or develop, not to repair. Discussion then took place on a possible bund around North East Hayling. Previous proposals had identified that this would cause greater problems, with water backing up and flooding houses. Following further questions and discussion it was agreed that another meeting such as this one would be convened with the Environment Agency, should the strategies not be published by the end of the year. TW/DDThere was also agreement from the Environment Agency to work with the Community Board in progressing how to resolve the issues associated with sea defences and flooding risk. MT/NC/TWTerry Worrall thanked the speakers. Paul Dennison commented that having heard the Environment Agency it would be helpful to hear Havant Borough Councils views. Terry suggested a presentation on how agencies interacted together, would be useful.  TW6.Public Open Session No issues were raised. 7.Youth Issues Donna Field, Youth Worker, reported on the following: Music Fusion. Youth Services was supporting Music Fusion, who would perform at the Hayling Carnival. b. Anti-Social Behaviour. Youth Services was linked to a six-week programme on anti-social behaviour at Hayling College; and was working with the Youth Opportunities Scheme (YOPS) regarding trips off the island. c. Hayling Dirt Ramp Project. A Youth Opportunities Bid had been submitted for the Hayling Dirt Ramp Project. d. Cost of Bus Travel. The issue of the astronomical cost of bus travel off the island and back was raised, with the Community Board being asked to look at this. Terry Worrall commented that this was not within the remit of the Community Board. 8.Open Forum for Community Board Members Website. Details of progress and launch would be an item for the July meeting. TW/ HWMeetings Start Time. It was agreed that 7pm would be the start time for future Community Board Meetings, commencing with 14 July. Items for Next Agenda. In addition to those at 2b and 8a above, it was agreed there should be an item on the Beachlands Masterplan which had recently been publicised. It was understood the Eastoke Corner development project a Liveability Capital Project which had been scheduled to commence in the Autumn, would not now be happening. TW/ HWPost Meeting Note: the public consultation on the Hayling Island Seafront Masterplan starts on 4 July and there will be a presentation by HBC Officers at the July 14 Hayling Island Community Board Meeting. Safer Neighbourhood Panels. There was general agreement in principle but this was for further discussion with Community Board Members prior to the July meeting (see 3d above) ie at 6.45pm on 14 July. 9.Date of Next Meeting Monday, 14 July 2008, 7.00pm at The Bridge Centre, Beach Road, Hayling Island. Pre-meeting (see 3d and 8d above) at 6.45pm for Community Board Members only.     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