ࡱ> ` Lbjbjss 3D%NNNNNNNbIII8IJtbY2MM"0M0M0M N N Nتڪڪڪڪڪڪ$h|NG_ N NG_G_NN0M0MdddG_N0MN0MتdG_تdd(NN0MM 0EZ6Ia,T )0YԛoboX0oNܞ N8CSdVYN N N N]dX N N NYG_G_G_G_bbb>DbbbDbbbNNNNNN Hayling Island Community Board Board Meeting Monday 12 November 2007 at Hayling Community Centre (Bowls Room), Station Road, Hayling Island Action Notes Present: Community Board Members: Terry WorrallChairman/ResidentCllr Andy Lenaghan Vice Chairman/Nominated CouncillorNigel ChilcottFaith Groups/HCP RepresentativePhil GoochResidentTony HighamResidentJohn PerryNeighbourhood Watch/HIRA/ResidentMatt ShearmanYouth CouncilRobert WoodwardResidentDave SheppardFire Service/ResidentColin TurnerHayling Island Health CentreRoy JonesResidentPaul FisherHayling Island Residents Association Others: Sergeant Steve Pratley (Police) Inspector Darren Murphy (Police) Donna Riddell (Youth Service) Colin Rainford (Deputy Head, Hayling College) Lydia Armstrong (Extended Services Co-ordinator) Gillian Blackmore (HBC) Nick Horten (HBC) 2 members of the public Action1.Introduction and Apologies The Chairman welcomed all to the meeting and apologised for missing the last two meetings. Apologies had been received from Paul Dennison, Margo Allen, Debra Sawyer and Sean Lehan. 2.Action Notes from Previous Meeting/Matters Arising Item 2 Helen Wood to check amount of outstanding monies available to Community Board and any restrictions on spending that money. HWItem 2 (9A) An email had been received from Julie Boschi regarding Eastoke Corner which stated that, due to lack of staff resources, the scheme would not go out to tender until the New Year and the start would be delayed until September 2008 to avoid disruption to traders during the summer. An update would be placed on the website. The Circular Walk was also delayed over critical barriers. Andy Lenaghan would make representation on behalf of the Community Board as it was felt that further delay on both projects was unacceptable.  ALPaul Fisher reported that Welcome to Hayling Island signs should be erected at Easter but would pursue this matter.PF The completion of the art work for the Temple was questioned. Helen Wood to check to check. HW Item 2 (9c) This should read A new Childrens Centre would be built at Mengham Junior School (subject to planning permission) by March 2008 and Lydia Armstrong had been appointed as Extended Services Co-ordinator. Item 2 (9f) John Perry confirmed that two letters regarding planning had been sent to Havant Borough Council. The work being undertaken by the Planning Group was praised.  Item 5A Nigel Chilcott had received information from Community Board members on the draft Community Development Plan and sent these to Havant Borough Council. Item 5B Nigel Chilcott had received comments regarding the Mission Statement and John Perry confirmed that a web site had been acquired for the Community Board and a copy of the Emsworth Community Board web page was available. 3.Public Open Session Ray Palmer, an independent member of Hampshire Police Authority spoke of attending each of the Community Boards as part of the Neighbourhood Policing Agenda. He confirmed that Community Boards had been put forward as being the main means of engagement with the community on policing matters and he was looking at ensuring that the Community Boards were fit for purpose. Terry Worrall spoke of a recent meeting of Community Board chairmen and new HCP Board chairman where similar concerns had been expressed. Hayling Island Community Board had representation from: Residents Association MTI Doctors Fire Brigade Youth Help the Aged Faith Groups Councillors Residents One of the key criteria was that members should live, work or learn in the Community Board area. Hayling Island Community Board with Andy Lenaghan as the original Chairman, had been clear from the start about the long term role (not just around Liveability) and that community involvement would expand. Hayling Island was an unusual community in that it was an island community and proud of being so. It was believed that the Community Board was representative although it was difficult to encourage people to attend meetings. The work of the Community Board had been published in a two page spread in the Hayling Islander and information was placed in the Library, the Hayling Islander and the News. It was also hoped that Hayling Island Community Board would have its own website shortly. It was suggested that there should be regular input in the Hayling Islander (editorial was free of charge). It was also recognised that Emsworth attracted larger numbers when considering planning matters which were now being considered by Hayling Island Community Board. 4.Community Safety Sgt Steve Pratley and Inspector Darren Murphy attended the meeting and provided an update on community safety issues. Press issues Sgt Pratley confirmed that discussions were taking place to have regular articles in the Hayling Islanded to provide updates on issues on the Island. Some items had also appeared in the News. Winsor Close A successful Community Day had been held on 28 October involving 90% of the residents and a multi-agency approach. Rubbish had been collected but was beginning to re-appear. Sgt Pratley would be contacting residents to resolve this. Floodlights at Hayling Park had been repaired but a further two were out of action and young people were saying they were unable to play without lights. The park was subject to DPPO (Drinking in Public Places Order) and although young people continued to congregate they were taking notice of the signs. There had been no further problems with youths and the bus companies. PCSOs were engaging with young people, visiting schools, holding surgeries and discussing topics such as road safety. Very good reports had been received on the work undertaken by PCSOs. Beat surgeries, using the bus, had been booked for 19 and 20 November which would also be attended by Councillors. Mengham High Street and Eastoke had been identified with another site to be confirmed. Tea and coffee would be available. Dependant on the success, further dates and locations would be identified for future surgeries. The community hall at Northney was suggested. Hayling had obtained a head camera with a further two likely to be sponsored. Paul Fisher confirmed that the bike ride would be happy to sponsor a camera and the Police and Ray Palmer passed thanks to all those involved for their contribution. The use of the cameras would ensure much greater coverage and benefits to the Island and it was confirmed that the cameras would remain ion Hayling Island. Some restructuring was taking place with safer neighbourhood teams being reviewed. One Sergeant (Steve Pratley), four PCs, 3 PCSOs (hopefully 4 over the next twelve months) and ACSOs would be based on the Island. The use of 101 was again emphasised as the information received from 101 are a trigger factor to enable hot spots to be targeted. It was suggested that information be placed in the Hayling Islander reminding residents about the use of 101. A report was being written on the opening hours of the Police Station with a proposed change to 10 a.m. to 2 p.m. Monday to Friday. Public consultation would be held on this matter. Andy Lenaghan questioned the progress on the camera at the bridge. It was confirmed that this was being progressed by Hampshire County Council. It was confirmed that Paul Dennison was leading on Pride of Place and this was virtually ready to move forward. Thanks were passed to Sgt Steve Pratley and Inspector Darren Murphy for attending the meeting. 5.Environmental Quality Rangers Report Nick Horton, EQR at Havant Borough Council confirmed that there had been very few abandoned vehicles and fly tips. 27 No Drinking signs had been erected on Hayling Island. Both Police and Nick Horten were aware of issues with quantities of torn betting slips being thrown from a vehicle both on and off the island. Observations were being kept but insufficient evidence was currently available for any action to be taken. Environmental Rangers had also been out with detached workers providing information to young people. This was seen as being very educational and thanks were passed to the Rangers. Thanks were passed to Nick Horten for attending the meeting. 6.Youth Play Strategy Gillian Blackmore, Play Development Officer attended the meeting to provide information on the Play Strategy, a copy of which would be circulated with the minutes. In Spring 2006 the Government, together with the Big Lottery, launched a play programme with approximately 15 million for local authorities to create, improve and develop free play facilities. Havant Borough Council received 284,000 but this was conditional on having a play strategy. Consultations were held with young people and parents to obtain key ideas and themes. It was felt important that safety and cleanliness were paramount, that there was spaced play, freedom to play and use imagination and free access. The consultation was encapsulated into the Strategy which has an initial Action Plan attached although it is anticipated that this will strengthen and develop further. The Strategy was developed to secure the funding. Big Lottery requirements included a post to ensure delivery (Play Development Officer) and the minimum cost of projects being 50,000. Five projects had been identified providing free access to all in a drop-in environment. The projects were: Waterlooville Recreation Ground, providing climbing activity hubs based on natural and innovative play Staunton Country Park implementing climbing structures, play equipment and seating for parents Mobile Play van which would target younger children, initially visiting schools. Sessions had been held at park Community School, Staunton and Sharps Copse during the summer. More sessions would be held at half term and Christmas and after school sessions were also planned. Hayling Island and Coastal Project including the regeneration of the Hayling Youth Caf, Mengham Community Room providing access to play for the 0-4 year age range and rejuvenation of the play area providing better and safer access to young people and encouraging usage of the sea front. Provision of music in conjunction with Music Fusion to encourage the use of instruments at free drop-in sessions at Wecock and Hayling Island. Funding was available for a three year period. The Play Strategy had not been launched but at the end of the process it would provide a structure for play in the Borough. HWConsultations were taking place with young people under 11 years old. Responses had been received from Mengham Infants and Juniors Schools. Talks were also taking place with Groundworks, aimed at 5 19 year olds and encouraging the use of parks and open spaces. A Nominated Play Day would be held on 6 August 2008, a large community event in Staunton Country Park for all age ranges. There was a short discussion regarding the play area at Eastoke Corner and it was confirmed that the play equipment already located there would be extended. Extended Schools Lydia Armstrong, Extended Services Co-ordinator provided information on Hayling Island Extended Services and circulated a handout to those present. It was confirmed that school sites would not necessarily be used but a varied menu of activities would be provided and current facilities and gaps needed to be identified and awareness raised of what was available. The Every Child Matters agenda involved: Be healthy Be safe Enjoy and achieve Make a positive contribution Achieve economic well-being There was a short discussion regarding referral to childrens services, the involvement of health professionals and the need to link and integrate with different agencies. It was confirmed that by 2010 all schools must provide extended services. Colin Rainford, Deputy Head at Hayling College believed that the college could offer services not currently widely known and that with a little effort these services could go a long way. It was also generally felt that Pride of Place would also be an opportunity for agencies to work together. Youth and Community Colin Rainford informed those present that he had been Deputy Head at Hayling College for 7 years and was very aware of the reputation of Matt Shearman on the Island and the passion Matt felt for the work he undertook was an inspiration to others. Colin Rainford confirmed that he wanted to continue to work with Matt Shearman and young people to raise the reputation of youth on the Island, promote the positive things and extend the possibilities for young people. Terry Worrall confirmed that the Community Board was very fortunate to have Matt Shearman as a member. It was questioned whether there were sports programmes for young people. It was confirmed that there was a Sports Development Officer at Havant Borough Council and a 3 day sports event had recently been held attracting thousands of young people, both able bodied and disabled, county wide. Sports provision at Hayling College was quite extensive and Matt Shearman commented on seeing 20/30 young people playing cricket in the park. Matt Shearman provided an update on youth issues and confirmed that he would be attending a conference in Southampton which would consider the well being of young people. An inter-agency day would be held in February involving youth services. Further information available from Matt Shearman. It was also confirmed that Music Fusion was up and running. Thanks were passed to Gillian Blackmore, Lydia Armstrong and Colin Rainford. 7.Planning Procedures John Perry confirmed that there were three members on the planning team - Phil Gooch, Robert Woodward and John Perry who requested approval to represent the Community Board on planning matters. The general procedure was discussed and agreed and action by the Planning Team fully endorsed. It was confirmed that it was national Government policy to bring planning into the community. There was a short discussion regarding the number, density and type of buildings to be built and the review of the Local Plan. Nigel Chilcott spoke of the Village Design Statement for the north of Hayling Island and questioned whether this should be extended to the rest of Hayling Island. It was recognised hat this would be a very large project and there was the issue of balancing resources. Andy Lenaghan confirmed that the Community Board had input into the Local Development Framework. Terry Worrall confirmed that Planning had been an item discussed at the meeting of the Community Board Chairmen and the HCP Board Chairman. All Chairmen agreed that Community Boards should be involved in any major developments affecting their area. Post Meeting Note: Planning and Development Team Short Procedure would be as follows: Step Days Who? Activity 1 0 Helen Sends out planning applications 2 7 Team Decision on which planning applications should have a response prepared 3 14 Team Draft response prepared and agreed by the team. 4 14 John Send proposed letter as a draft PDF file to all CB members (including HIRA rep) for comments within one week. 5 21 Team Consider all responses and amend based on feedback received. 6 28 John Submit PDF file by email to HBC Large planning applications will be handled differently. Letters submitted to HBC and statistics to be presented at CB meetings. 8.Incorporation of Market Town Group on to the Community Board Tony Higham spoke of the MTI which was also involved in planning and youth. Concentration on tourism issues had seen the completion of a DVD, Scarecrow Festival and Heritage Programme. It was confirmed that the ideal way forward would be for the MTI Group to act as the implementation arm of the Community Board and to promote well being on Hayling Island and to generate funding through Lottery etc. There was a general discussion regarding the way forward as the Chairmen of both MTI and Residents Association were also members of the Community Board. Andy Lenaghan would be meeting David Bridges, Head of Customer and Support Services and would raise the issues with him. It was agreed that this would be discussed further at the next meeting. Discussions had been held relating to the Rose in June and the need for everyone to work together. Andy Lenaghan to look into situation with Rose in June.  AL HW AL9.Remaining Community Board Monies and Web Site It was agreed that John Perry would obtain quotations relating to the web site for the next meeting (but not make any commitment). Helen Wood to inform Community Board members about monies remaining. JP HWPost Meeting Note: Monies remaining amounted to 2,500 Liveability Money which should be put towards the capital projects. In addition to this 1,200 Event money was available and could be spent on advertising, web site etc. 10.Open Forum/Developing Future Agendas There still remained some items which required moving forward. Hayling Island PLC would be added to the agenda for the next meeting which would also be attended by Colin Telford.  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